This Policy is designed to outline a process to manage the records created in the course of the College’s academic and administrative operations. This Policy covers all records and documents, including electronic documents, contains guidelines for how long certain documents should be kept and how records should be destroyed. The Policy is designed to promote compliance with federal and state laws and regulations, to minimize accidental or innocent destruction of records and to facilitate the College’s operations by promoting efficiency and freeing up valuable storage space.
The purpose of this Policy is to provide guidelines to establish a records retention program at Premier College. This Policy will be made available on-line for the continued reference of the College community. The management of records includes appropriate practices for organizing and archiving those records determined to have permanent or enduring value, and proper destruction of those records deemed not to have permanent or enduring value once operational needs have been met and no legal considerations require attention. The retention periods set forth in the Record Retention Schedule generally do not apply to drafts and work papers. Drafts of Records, documents, work papers, notes, fragmented data, and deleted electronically stored information are temporary in nature and will not be retained beyond active use. Unless instructed otherwise in connection with a Legal Hold, drafts, work papers and notes may be discarded upon completion of the final document, unless they are an integral part or essential backup of an Official Record (in which case, the drafts and work papers shall be retained with the Official Record). Drafts and work papers should not be retained longer than the related Official Record. Official Records that are not listed in the Record Retention Schedule shall be retained in accordance with the retention period for...