Area | System considerations | Process considerations |
Accounting | s.1 Ideally, have operations and the general ledger in the one system. This will alleviate duplication of data entry.
| p.1 Review the entry of RJT invoices into Stockfeed accounts payable. Suggest enter one "consolidated invoice". |
| s.2 For RJT, there is a requirement to report by business activity. That is, currently farm and transport report under the Transport company. | p.2 Unnecessary duplication of hard copies of Remittance Advices printed at weigh bridge. |
| s.3 Ability to send and receive files for upload. ie upload bank statement, send accounts payable file for EFT payments. | p.3 Duplication of hard copies of End Of Month reports for filing. |
| s.4 Ability to set recurring journal entries. | p.4 Review re-entering receipts individually into Attache. Can these be consolidated for accounting purposes? |
| s.5 Depreciation schedule | |
Customer Invoicing | s.6 Functionality to electronically send invoices / statements via email or fax | p.5 Review customer discount / loyalty. For a small volume of customers, there are many pricing scales and discounts. |
| s.7 Ability to set customer discounts automatically based on billing rather than applied manually currently. | p.6 Print copy of invoices purely for filing when the system can call up invoice if required |
| s.8 Manage customer contracts. Current system only draws on wholegrain sales. Custom mixes are maintained off system. But wholegrain drawings also need to be maintained off system to ensure accurate record keeping of contract. Recommend either system manages all scenarios or manage all off system. | p.7 Review the volume of paper per load delivered. Currently, there is a minimum of ten sheets filed per load delivered. |
Rex James Transport | s.9 Ability to transact and report multiple companies in the one system | p.8 Review process to invoice Stockfeed company. To reduce data entry, suggest rather...